Remote working offers flexibility and convenience, but it also brings responsibilities, especially when handling confidential information. By adopting a few simple habits, you can stay productive while protecting both your organisation’s data and your own. We have outlined some important things for you to keep in mind when working remotely:
Be mindful of your environment
- Avoid accessing or discussing personal data in public places such as cafes, trains or shared spaces.
- If working remotely often, use a privacy screen to avoid accidental data exposure.
- Ensure you’re connected via secure networks only. Do not trust public Wi-Fi and use your own hotspot.
Use work devices for work activities
- Only process organisational data on work issued devices.
- Avoid using work devices for personal matters.
- Try to not use personal devices for accessing work systems unless explicitly approved, as they may not meet your organisation’s security standards.
Keep your devices secure
- Your screen should be set to lock automatically when unattended, even at home.
- Use strong and unique passwords; do not note them down in accessible places.
- Enable multi-factor authentication (MFA) where available.
- Regularly update your software to protect against vulnerabilities, configure devices with the necessary encryption, antivirus software and monitoring tools.
- Regularly review data saved on devices and delete copies when no longer needed.
Handle personal and sensitive data carefully
- Be cautious about storing, sharing, or transferring confidential information.
- Only access what you need for your role.
- Ensure files are stored in approved systems, not on local drives or personal cloud services.
Think before you print
- Printing should be limited to when it’s absolutely necessary. Paper documents can be easily misplaced or viewed by others.
- If printing is required, store documents securely.
- Dispose of paper documents properly (e.g. shredding) once no longer needed.
Stay alert to risks
- Be aware of phishing emails, suspicious links or unexpected requests for information. When in doubt, verify the source before taking action.
By following these simple practices, remote working can remain both efficient and secure helping you protect data while making the most of flexible working arrangements.
If you want to create a Work From Home policy for your organisation or review current practices, please do not hesitate to contact us.
